Minico High School Constitution

Amended March 2014

Preamble

We the students of Minico High School, in order to establish a representative government, encourage good citizenship, promote student and faculty cooperation, and assure the welfare and good order of the student body of Minico High School, do ordain and establish this constitution for the associated student body of Minico High School.

Article I

MEMBERSHIP

Section 1. Recognized voting members at Minico High School will consist of properly enrolled students at Minico and all certified and classified employees at Minico High School.

Article II

EXECUTIVE BRANCH

Section 1. The Executive Branch shall be composed of the executive student body officers.

Section 2. The administration of the associated students shall be vested in the student body officers. They shall consist of a student body president, two student body vice presidents, a student body secretary, a student body treasurer, activities coordinator, school board representative, public-relations coordinators for Minico and the community, renaissance coordinator, renaissance intern, and broadcasting coordinators, broadcasting technicians, and broadcasting intern.

Section 3. The Student Body President, Secretary, and Treasurer shall be juniors at the time of election and seniors while in office. The Student Body Vice presidents shall be sophomores at the time of election and juniors while in office. The School Public Relations Coordinator, Community Public Relations Coordinator, Activities Coordinator, and School Board Representative may be either a sophomore or junior at the time of election and a junior or a senior while in office. The Renaissance Coordinator, Broadcasting Coordinator, and Broadcasting Technician can be sophomores or juniors when appointed by administration and juniors or seniors when in office; however, administrative discretion may allow a freshman who will be a sophomore to fulfill these positions.  These positions are one year appointments, which may or may not be permanent.  The Renaissance Intern and Broadcasting Intern(s) are positions which are appointed every other year or when needed.

Section 4. The Student Body President is the chief executive officer of the student body. In order to run for student body president, he must have at least one year of experience in grade 11 or two years’ experience from grades 9-11 on Minico High School’s student council. His responsibilities shall include: presiding over the Senate, being an ex-officio member of all student body committees, and the official representative of the student body. The powers include the appointment of special committees for the student body, presentation of legislation to the student congress, veto of legislation, and calling assemblies and meetings of the student council. The Student Body President will check with the Athletic Director each morning and get a list of upcoming events, results of games, etc. and will announce them each morning over the PA system along with morning announcements. This position requires the student be enrolled in the Student Body Leadership class all year long.  A job description and list of duties for the Student Body President follows this constitution in the appendix.

Section 5. The two Student Body Vice president’s responsibilities include presiding over meetings of the Student Congress. They officially preside over the House of Representatives. They shall act as general assistants to the Student Body President, and in the absence of the President, jointly share all powers inherent to this office.   This position requires the student be enrolled in the Student Body Leadership class all year long.  A job description and list of duties for the Student Body Vice Presidents follows this constitution in the appendix.

Section 6. The Student Body Secretary shall be secretary of the executive student body officers and the Senate. His responsibilities include maintaining minutes and records for both groups. He is also responsible to provide written notices from the Disciplinary Board to the student council member involved in any disciplinary action. This position requires the student be enrolled in the Student Body Leadership class all year long.   A job description and list of duties for the Student Body Secretary follows this constitution in the appendix.

Section 7. The Student Body Treasurer shall be responsible for all monies for the Executive Branch. He will keep an accurate record of all money received and disbursed.  The treasurer will be sure a budget is set and will keep the ledger up to date.   He will keep all receipts and statements.  He will prepare a report for meetings.  He will prepare an annual report. The Treasurer will be responsible for filling out all purchase orders and shopping for all needed supplies for events.

Section 8. The appointed Historian/Media Specialist will be in charge of making sure pictures of events are taken and then will choose pictures and videos to use for publicity.  He will be in charge of the end-of-the-year video that will be prepared for the end of the year assembly.

Section 9. The School Public Relations Coordinator will be a liaison between the Student Body/Council and the students.  He will also submit one article to The Spartan Chronicle online for each edition. The School Public Relations officer, along with the Community Public Relations Coordinator, is also responsible for changing the bulletin board every two weeks, keeping the school and community informed of upcoming events.  Each Friday he will send an email to all faculty and staff regarding activities and upcoming events for the following week. He will take care of the PR for all events such as posters, fliers, announcements, etc. This position requires the student be enrolled in the Student Body Leadership class all year long.  A job description and list of duties for the School Public Relations Coordinator follows this constitution in the appendix.

Section 10. The Community Public Relations Coordinator shall be an appointed position.  He will be responsible for public relations between the community and the entire student body.  He will be required to submit monthly articles to the local newspapers. He will also submit articles to the district for the websites “Good News” section.  This person, along with the School Public Relations Coordinator, is also responsible for changing the bulletin board every two weeks, keeping the school and community informed of upcoming events.  He will also get good news to Minico’s webmaster (Mrs. D. Cameron) to be posted on Minico High School’s website and to Minico’s designated Twitter coordinator to be posted on the district website. This position requires the student be enrolled in the Student Body Leadership class all year long.  A job description and list of duties for the Community Public Relations Coordinator follows this constitution in the appendix.

Section 11. The Activities Coordinator’s responsibilities are to schedule all school activities, including, but not limited to, assemblies, dances, and all other club and school activities. He will complete and sign activity request forms and monitor the activities calendar. All forms must be completed and approved as much as possible at the beginning of the year, but no later than two weeks in advance.  The Activities Coordinator is in charge of helping to find “good news” for the public relations coordinator.  This position requires the student be enrolled in the Student Body Leadership class all year long.  A job description and list of duties for the Activities Coordinator follows this constitution in the appendix.

Section 12. The appointed School Board Representative will be the liaison between the school board and the student body. His responsibilities include attending the school board meetings, held the 3rd Monday of every month, unless rescheduled by the school board, where he will give a short presentation of current school activities and accomplishments. He must send an agenda to the Board Secretary two weeks prior to the meeting.  He must present to the student council leadership class and to the administration prior to the school board meeting.  He must also bring back information, as well as assignments and requests from the school board.  He may miss a maximum of two meetings, and in such times, he must ensure that the student body is represented by another member of the executive branch, requesting first the Student Body President.  This position requires the student be enrolled in the Student Body Leadership class all year long.  A job description and list of duties for the School Board Representative follows this constitution in the appendix.

Section 13. The appointed Renaissance Coordinator will be in charge of planning and running the renaissance activities that happen during the year including, but not limited to the preparation and distribution of Renaissance cards and the second and third trimester Renaissance Assemblies.  Every few years the Renaissance Coordinator will be expected to help facilitate the Renaissance Recognition Night for the valley.  This is an appointed position.   This position requires the student be enrolled in the Student Body Leadership class all year long.  A job description and list of duties for the Renaissance Coordinator follows this constitution in the appendix.

Section 14. The appointed Renaissance Intern is needed the year the Renaissance Coordinator is a senior.  This is a training period and the intern will be expected to be the Renaissance Coordinator the following year, if the position is satisfactorily filled.  This is an appointed position.   This position requires the student be enrolled in the Student Body Leadership class third trimester.  A job description and list of duties for the Renaissance Intern follows this constitution in the appendix.

Section 15. The appointed Broadcasting Coordinators are the liaison between Minico Student Council and Broadcasting Technician(s). Their responsibilities include scheduling and coordinating all announcements and features to be broadcast throughout the school.  The Broadcasting Coordinators are responsible for setting up and running the equipment needed for all assemblies-not limited to Student Council assemblies. This is an appointed position, which may be facilitated through application.  This position requires the student be enrolled in the Student Body Leadership class all year long.  A job description and list of duties for the Broadcasting Coordinator follows this constitution in the appendix.

Section 16. The appointed Broadcasting Technicians will responsible for facilitating the announcements at the end of the day through the video broadcasting system.  They will be responsible for the filming and broadcasting of any projects, elections, etc. for the student council.

Section 17. The appointed Broadcasting Intern is needed the year the Broadcasting Coordinator is a senior.  This is a training period and the intern will be expected to be the Broadcasting Coordinator the following year, if the position is satisfactorily filled.  This is an appointed position.   This position requires the student be enrolled in the Student Body Leadership class all year long.  A job description and list of duties for the Broadcasting Intern follows this constitution in the appendix.

Article III

LEGISLATIVE BRANCH

Section 1. The student congress of Minico High School shall exercise the legislative function of the associated student body. The student congress shall consist of the House of Representatives and the Senate.

Section 2. The Senate shall be composed of all class officers. The duties of the Senate are to approve, by a simple majority, all executive decisions concerning all class activities, including dances. The Senate should also coordinate all class activities. The presiding officer of the Senate is the Student Body President.

Section 3. The House of Representatives shall be composed of the president of every club (duly approved) and the editors of the annual and the newspapers. The duty of the House of Representatives is to approve, by a simple majority, all Executive decisions concerning all club activities. The presiding officers of the House of Representatives are the two Student Body Vice Presidents.

Section 4. The House shall elect from its members a Speaker of the House and a Secretary.  The Speaker of the House will sit on the Disciplinary Board.  The duty of the recording secretary shall be to take minutes at all House meetings as well as any club advisor meetings.  The Secretary is to record the minutes of the House and present them at the next meeting for House approval.  The Student Body Vice Presidents are to have a prepared agenda for every House meeting.

Section 5. All legislation concerning the students must be passed in the form of a bill. Any individual or organization can present and discuss bills, but only members of the student congress may vote on legislation. All bills must be passed by a simple majority of both houses and signed by the student body president or by both vice presidents in the president’s absence, in order to take effect.

Section 6. Any bill, which the student body president has vetoed or failed to sign within five days after it has been presented to him, or to the vice presidents (in the president’s absence) may be overridden by a two-thirds majority vote of both the Senate and the House of Representatives to take effect.

Section 7. There can be no bills passed or amendments made to this constitution by the students of Minico High School which would be in conflict with any of the Minidoka County School District policies.

Article IV

CLASS OFFICERS

Section 1. It shall be the privilege of all students properly enrolled in their freshman, sophomore, or junior year to elect the following officers to preside over their class in the succeeding school year: president, vice president, secretary/treasurer, activities coordinator, and public relations coordinator.

Section 2. It shall be the president’s duties to be the executive officer of his class, to authorize all committees, to authorize appropriations of class funds, and to supervise class activities.  This position requires being enrolled in the Student Council Leadership class one trimester for freshman, sophomore, and junior officers.   Senior class officers will also be enrolled third trimester to allow facilitation of graduation.  If an officer is not enrolled in the leadership class or is not attending, his position will be forfeited.

Section 3. It shall be the duties of the vice president to perform the duties of the president in case of his absence and to assist the president in his duties.   This position requires being enrolled in the Student Council Leadership class one trimester for freshman, sophomore, and junior officers.   Senior class officers will also be enrolled third trimester to allow facilitation of graduation.  If an officer is not enrolled in the leadership class or is not attending, his position will be forfeited.

Section 4. It shall be the duties of the secretary/treasurer to receive and record all class financial transactions and carry on all correspondence of the class. The Secretary/ Treasurer will make sure the budget is set and follow it for the year.  The secretary/ treasurer shall record the minutes of each meeting and then read them at the beginning of the following meeting.  He will make a copy of all minutes and turn them in to the Student Council Advisor every other Friday. He will keep track of all assignments for activities.  This position requires being enrolled in the Student Council Leadership class one trimester for freshman, sophomore, and junior officers.   Senior class officers will also be enrolled third trimester to allow facilitation of graduation.  If an officer is not enrolled in the leadership class or is not attending, his position will be forfeited.

Section 5. It shall be the duties of the activities coordinator to assist on all class activities and complete all Activity Request Forms for student council sponsored functions and events including monthly class activities.   This position requires being enrolled in the Student Council Leadership class one trimester for freshman, sophomore, and junior officers.   Senior class officers will also be enrolled third trimester to allow facilitation of graduation.  If an officer is not enrolled in the leadership class or is not attending, his position will be forfeited.

Section 6. It shall be the duties of the public relations coordinator to coordinate or to schedule and oversee class events such as pictures, video, shirts, favorites and to keep the bulletin board current by changing it every two weeks.  He will take care of the PR for all events with posters, fliers, announcements, etc. This position requires being enrolled in the Student Council Leadership class one trimester for freshman, sophomore, and junior officers.   Senior class officers will also be enrolled third trimester to allow facilitation of graduation.  If an officer is not enrolled in the leadership class or is not attending, his position will be forfeited.

Section 7. The eighth-grade classes of East and West Minico Middle Schools will each elect a president and two pool members who will choose or be chosen to act as co-officers for the freshman class in the positions of vice president, secretary/treasurer, activities coordinator, and public relations coordinator.

Article V

CLUBS

It shall be the privilege of all students officially enrolled at Minico High School to participate in school-sponsored clubs given that all individual club membership requirements are met by said students.

Section 1. To be a recognized club at Minico High School, the club must have a majority approval from the Senate, the House of Representatives, and the Executive Student Body Officers. In addition, approval must be obtained from the school principal.

Section 2. Every recognized club must have a type-written constitution. The club constitution must be written in such a manner that there is no conflict with either the policies of the Minico High School Constitution or the district.

Section 3. Every recognized club must have club officers and at least one administration-approved advisor.  The President (or another officer) must attend at least 75% of club president’s meetings, which are held on the first Tuesday each month at 2:45 pm. 

Section 4. If any organization or group of students wants to start a new club, they must first approach the Executive Student Body Officers with purposes, goals, and plans. If the Executive Officers approve the proposed club, the new club will be allowed one year probation. During the probation period, the new club will be allowed powers in the House of Representatives. At the end of one year, the club will then have to present its constitution to the Executive Officers and obtain approval and recognition as provided in Section 1.

Section 5. If a club breaks the code of conduct at Minico High School, the Executive Student Body Officers can impose one year probation by majority vote. The club will not have voting powers in the House of Representatives during the probation period. At the end of the probation period, the club will have to obtain approval as a recognized club as provided in Section 1. If the club is not approved, it must be disbanded.

Section 6.  Each club must be represented at the 8^th Grade Open House, usually held in the spring.  The representation may come from the advisor and/or the club president.  With approval, the representative may be part of the club’s board.

If any club fails to have representation at Club Advisor or Club President’s meetings or at the 8^th Grade Open House they will be put on probation for the period of one year.  If the absences continue, they will no longer be a recognized club at Minico High School.

It any club fails to provide a constitution to Student Council, they will be put on probation for six weeks.  At the end of that period, if they have not provided a constitution, they will no longer be a recognized club at Minico High School.

Article VI

RIGHT OF INITIATIVE

The students of Minico High School shall enjoy the right of initiative. The students themselves may propose legislation by presenting to the Executive Branch a petition signed by one hundred students who support adoption of the legislation. The Student Body President must call a general election with a two-thirds majority vote necessary to pass the legislation. This election must be held within two weeks of when the initiative was received by the Executive Branch. Legislation, which is adopted by initiative, will take effect when the results of the voting have been determined.

Article VII

RIGHT OF REFERENDUM

The students of Minico High School shall have the right of referendum. The students may override legislation the Student Congress has passed or recall any student elected officer by presenting to the executive branch a petition signed by one hundred students. The student body president must then call a general election within two weeks of when the executive branch received the referendum. A two-thirds majority vote is necessary to override legislation.  If the recall is the position of Student Body President, then the Vice Presidents will call the general election.

Article VIII

CODE OF CONDUCT

Minico High School Student Body Officers, class officers, and club officers are expected to follow set standards which will encourage good citizenship and assure the establishment and continuation of a favorable school reputation. Any student elected to a position at Minico High School will abide by the following Code of Conduct.

Section 1. Minidoka County Schools will not condone the possession or use of alcohol, tobacco, or any other illegal substance by any student body officer, or class officer. Should any member of the school’s administration, faculty, or patron witness or have any evidence of any officer making use of, being in possession of, or being under the influence of any of the previously mentioned substances on or off school grounds, the officer will be dealt with through the Disciplinary Board. If found guilty, the officer may forfeit his office and shall not be considered for candidacy in the next election.

Section 2. Any member of the Minico Student Council charged with unsportsmanlike conduct or insubordination violates the Code of Conduct and shall be referred to the Disciplinary Board which may result in dismissal from office.  Any member breaking a stated or written rule will have consequences meted out as stated or written.  (This includes, but is not limited to, behavior expectations on retreats, trips to Student Council Conferences, Student Council Exchanges, college visits, etc.)

Section 3. Any member of the Minico Student Council charged with having an infraction of the attendance policy, such as suspension, repeated truancies, etc. violates the Code of Conduct and shall be referred to the Disciplinary Board which may result in dismissal from office.

Section 4. Any student who has previously been dismissed from Student Government for failure to comply with established rules and guidelines cannot run for a significant office associated with Student Council until one year has passed from the time of the infraction. These offices include any student body office and class president, and cannot run for any office without appealing to the Discipline Board.

Section 5. Participation in any activity which violates federal, state, or local law, other than minor traffic offenses, constitutes a violation of the Code of Conduct and will result in a referral to the Minico Disciplinary Board.

Section 6. All elected and appointed officers are expected to monitor their conversations and actions and keep them positive.  All officers are expected to treat others with respect.  If an officer is disruptive in class, insubordinate to a faculty or staff member, bullies another, is rude, condescending, or derogatory to another student, faculty member, staff, or administration he or she will receive a warning. If it happens a second time another warning will be issued.  If there is a third occasion, the student will be removed from office and Article IX Section 3 will be followed.  The same series of warnings and consequences will be issued if a student body or student council officer fails to support student council or is derogatory towards student government.   If a combined total of three warnings are issued, the consequences will be removal from office.

Section 7.   If a Student Body Officer fails to maintain a 3.0 grade point average, but remains at or above a 2.5, he will be immediately put on probation for a three week period. While on probation, he loses all rights pertaining to the office he holds. If at the end of the three week probation period his grade point average is below 3.0, his office will be forfeited and declared vacant. If at the end of the three-week probation period he has maintained a 3.0 grade point average, he will be taken off probation and resume his office. If at the end of the trimester any student has below a 2.5 grade point average, his office will be immediately forfeited and declared vacant.

Section 8. If a Class Officer fails to maintain a 2.5 grade point average but remains at or above a 2.0 (athletic standards), he will be immediately put on probation for a three week period. While on probation, he loses all rights pertaining to the office he holds. If at the end of the three week probation period his grade point average is below a 2.5, his office will be forfeited and declared vacant. If at the end of the three week probation period he has maintained a 2.5 grade point average, he will be taken off probation and resume his office. If at the end of the trimester any student has below a 2.0 grade point average, his office will be immediately forfeited and declared vacant.

Section 9. The Code of Conduct is in effect as soon as the Election Committee accepts any potential candidate’s petition and continues to be in effect throughout the campaign. If the candidate is successful in winning the election, the Code of Conduct will continue to be in effect until his term of office is over.

Section 10 a. Any elected officer who is perceived to not be fulfilling his duties may be removed from office with a unanimous vote by his other officers and his advisor by appealing to the Executive Council.

Section 10 b. Any elected officer who is perceived to not be fulfilling his duties may be removed from office from office by his advisor.  The advisor will make this decision after consulting with the administration.  This will be facilitated through the three strikes rule.  The officer will receive written warnings of non-fulfillment.  On the third warning the officer is removed.  Major infractions are cause for immediate removal.

Section 11. Any appointed officer who is perceived to not be fulfilling his duties may be removed from office by his advisor.  The advisor will make this decision after consulting with the administration.  This will be facilitated through the three strikes rule.  The officer will receive written warnings of non-fulfillment.  On the third warning the officer is removed.  Major infractions are cause for immediate removal.

Article IX

JUDICIAL BRANCH

Section 1. Disciplinary Board—The Minico Disciplinary Board will be composed of one appointed representative from each class, the Speaker of the House, one teacher appointed by the House of Representatives, one teacher appointed by the Senate, and a teacher and parent appointed by the Executive Student Body Officers.

Clause 1. The Student Council Advisor and/or administrative board will reserve the right to set the parameters of disciplinary action and modify any judgment which is inappropriate for the violation.

Section 2. Procedural Due Process—The student will be provided written notice he has been referred to the Minico Disciplinary Board. The notice will state the reason for the referral, the person making the referral, and the time and place of the hearing. A copy of the procedural process will be provided to the student.  The procedural process is located in the Appendix following this constitution.

Clause 1. The student will have the right to be heard and the right to present any evidence pertinent to his case.

Clause 2. The student is guaranteed the right to a fair hearing.

Clause 3. The student has the right to appeal the judgment and disciplinary action given by the Minico Disciplinary Board to the Administrative Board of Minico High School (Administrative Board includes the principal and all assistant principals).

Section 3. Vacated Offices—Any office declared vacant by the Student Council Advisor, student body president, majority vote of the Executive Student Body Officers, or the disciplinary board shall be filled by special appointment within two weeks by the following procedures.

Clause 1. If any class office is vacant, if possible, the remaining qualified class officers and their advisor will meet and nominate three people. Those names will then be given to the Executive Branch. The Executive Branch and their advisor will select one of the three names to fill the office. To select the student to fill the office, the student body president will pick three members from the Executive Branch who will present each of the three new nominated names.

Clause 2. At a nomination meeting, the assigned Executive Members will make a small presentation as to why his candidate should be appointed to the office. After the presentations, there will be an open discussion. Following the discussion, one student shall then be selected out of the three to fill the office.

Clause 3. If the office is an Executive Office, the remaining qualified Executive Officers, with their advisor, if possible, will follow the same procedure and give three names to the Senate. The Senate, in this special meeting, will be presided over by the senior class president. The Student Council Advisor will be the administrator over the meeting. The senate will then elect one of the three names using the same procedure above to fill the vacant office.

Clause 4. If the office is an appointed one, the advisor will appoint someone with input from the administration.

Article X

ELECTION PROCEDURES

Section 1. Student body and class elections shall occur as provided for in the Election Packet of Minico High School as amended to date. The Election Packet is available through the Student Council Advisor.

Clause 1. The “Three Strike Rule” will be in effect for the election process.  Infractions of election or school rules will result in a strike.  Three strikes and a candidate is out, or ineligible to run.

Clause 2. A major infraction of election or school rules will result in disqualification or ineligibility to run for an office.

Clause 3. A candidate is not declared eligible to run until they are notified by the election committee or the Student Council Advisor.

Clause 4. Class officers must be enrolled in the Leadership class one trimester where the grade will reflect efforts through the entire year.  If not enrolled, office will be forfeited.

Clause 5. Student Body officers must be enrolled in the Leadership class all three trimesters.  If not enrolled, office will be forfeited.

Section 2. No student shall be elected to more than one office. This includes the Executive Branch and class officers. Each student running for a student body office must have a grade point average of 3.0 for the prior trimester or a cumulative grade point average of 3.0. Each student running for a student council office must have a grade point average of 2.5 for the trimester or a cumulative grade point average of 2.5.  To run, a candidate’s cumulative GPA must be no lower than a 2.0.  If the candidate is elected, he must also maintain a 2.5 GPA for student council and a 3.0 for student body, as well as no D’s or F’s, or he will be put on probation and possibly forfeit his office.

Section 3. The term of all elected officers at Minico High School will run one year from June 1^st to May 31^st the following year.

Section 4. If there is a vacant office after elections the position will be appointed.  The decision will be made by the Student Council Advisor and/or the Class Advisor with approval from the school principal.  It may be appropriate to solicit input from the newly elected officers.

Article XI

ELECTION COMMITTEE

Section 1. The election committee will be composed of the student body president who will act as the committee’s president, the student body secretary/treasurer, the Student Council Advisor, and three or more additional senior student body officers or student council seniors appointed by the student body president. The election committee will also be in charge of writing the rules for the year’s elections that will abide with the rules of East Minico, West Minico, and Minico until the eighth-graders come to Minico. Any broken rules will result in a disqualification of a contestant.

Section 2. The election committee will arrange for petition filing, verify grade point averages, and make sure the candidate is qualified to hold an office. During elections, there will be no less than three students handling petitions and identifying student voters. They will carry on all business necessary for spring elections and other general elections throughout the year.

Section 3. At East and West Minico, the election committee is responsible for counting all of the ballots. The election committee will split into two groups of two or each member will compile a tally sheet and then compare results.  If necessary ( in the case of two simultaneous assemblies) juniors from the following year’s Student Body will be used to facilitate the assembly and election.  If results are within a few numbers and a victor is obvious, the tallies will stand.  If there is a discrepancy, the ballots will be recounted.  Every group will count the ballots or tally sheets until the numbers match and a winner is declared.

Section 4. At Minico, the election committee is responsible for counting all of the ballots. The election committee will split into two groups of three.  The voting will be on ballot sheets that are fed through a Scantron machine. Each group will use a separate machine.  One group will run the ballots in groups of fifty and the other will run them in one lot.  The totals will be compared and should be within a few numbers of each other.  If they are not, the ballots will need to be run again.  Each group will count the ballots or tally sheets until the numbers match, or are within a few numbers, and a winner is declared.

Section 5. The advisor will be present at all times when the ballots are counted or run and tallied.

Section 6. If there is a conflict of interest with a member of the election committee, that person will excuse himself, and the committee will appoint another person.

Section 7. If there is a conflict of interest with the advisor, a counselor or librarian may take the advisor’s place.

Article XII

PETITIONS

Section 1. To be nominated for any office in the Executive Branch, a candidate must file a petition signed by 75 students, not including the current senior class, at Minico who intend to support the candidate. All candidates for class offices must file a petition signed by 50 students of the candidate’s class to be eligible to run for office.  If running for Student Body President, a candidate must have an approval signature from either the Junior Class Advisor or the Student Council Advisor.  The advisor will not sign it if the candidate neglected his or her duties in a prior office held. A student may appeal this to a panel consisting of the presidents of the Freshman, Sophomore, Junior, and Senior classes, as well as two teachers selected by the student and two teachers selected by the Junior Class Advisor or the Student Council Advisor.  The administration should be present at this meeting.

Section 2. Student body petitions should be available at least two weeks prior to the nomination assembly. The exact date of the release and return of the petitions will be decided by the Election Committee. The release and return of class petitions will be handled in the same manner according to dates set by the Election Committee.

Section 3. The Election Committee will check all petitions which are turned in by the set date and time to see that each petition contains the required number of qualified signatures.

Section 4. Only a valid candidate can pick up his own petition and accept the nomination after the Election Committee has approved it.

Section 5. If the election packet is not returned to the presiding student body officers by the deadline set, said candidate will forfeit any and all student body organized attempts for his candidacy in the current election.

Article XIII

VOTING AND SELECTION

Section 1. Student body elections will be held with the following persons allowed to cast ballots:  freshman, sophomore, and junior students and certified and classified employees of Minico High School. A run-off election will be called in any race in which the top two or more candidates tie or are within a five vote difference.

Section 2. Student council elections will be held with the following persons allowed to cast ballots:  freshman, sophomore, and junior students, certified and classified employees of Minico High School, and eighth-grade students from East and West Minico Middle Schools. A run-off election will be called in any race in which the top two or more candidates tie or are within a five vote difference.

Section 3. If there are more than four officers running for an office there will be preliminaries held. This is to ensure that the right person is chosen for the office.

Section 4. All recognized voting members, including election committee members, may cast one vote for student body president. They may cast two votes for the student body vice presidents and three votes for pool members. They may vote for the same person in both the pool and in the student body offices.

Section 5. In the event of a second tie, after voting is handled as per section 4 and a tie still remains, the election committee members will make the final vote.

APPENDIX

Updated March 2014

Student Body President

Duties

During the summer, we have two retreats where we plan out the year.  As Student Body President, you not only are required to attend, but you plan them.  We have a lot of fun and you get to know your fellow officers.  The one that must be first is the Student Body retreat.  You help StuBo plan the yearly calendar with activities- scheduled.  A big focus is on Homecoming choosing a theme, etc.  You also prepare for the upcoming Freshman Orientation.  The second retreat is the Student Council retreat.  They will spend most of the time planning details for Homecoming.  You will make schedules and menus for both retreats.

You are in charge of facilitating any tours needed for class reunions during the summer or the school year.  You need to arrange for enough tour guides and make sure the building will be open and then secured when the tour(s) are finished.

After the retreats, comes Freshman Orientation.  That day, you give tours of a portion of the school and you help Freshmen find their classes.  This is a great way to get to know the underclassmen and it really helps them familiarize themselves with campus.

You will be the one to make announcements each morning.  Be sure to arrive a few minutes early, so you can peruse through the announcements ahead of time.  That way you won’t look or sound unprepared.

You are over Homecoming and will be in charge of one area.  The other areas will be assigned to other officers, but ultimately the success factor lies with you.

At Minico we have quite a few assemblies.  You are the one who announces at these assemblies.  Others can announce parts, but you welcome, keep control, and announce the most.   It is your responsibility to plan and run at least one, and to help at all the others.  There will be assembly checklists for each assembly.  You are also needed to clean up after assemblies.

Many times during class, you will be sent around campus on simple assignments.  These include taking pictures for Freshman activity cards, collecting cans for Souper Bowl, collecting money for the Gift of Green, or to take counts on dress-up days during Homecoming and Spring Fling.  Everyone has a route to make things go faster.  We usually divide the school in fourths and each route has two people on it.

Every trimester, we give our teachers a big thanks for all that they do.  Someone is put in charge of Teacher Appreciation at retreat, but everyone helps out.  In the past, we’ve given out cinnamon rolls at faculty meetings, put chips and dip in the Teacher’s Lounge after parent-teacher conferences, and given out water bottles with attached Crystal Light packets.  We also had a big breakfast during 3rd trimester, but do not be afraid to make some changes and try something different.

You are over planning elections.  Ms. Smith will make the arrangements with East and West Minico, but you will help plan everything.  You will run at least one of Minico’s assemblies.  The new Student Body President will run East and West’s assemblies.

You are also in charge of running the Senate (class officers) meetings 2nd and 3rd trimesters.  Ms. Smith will help with the agenda, but you run the meeting.

If we need to hold a disciplinary council, you will run that.  It needs to be carried out through Robert’s Rules-using Parliamentary Procedure.  There is a document that explains what you need to do.  We also have a committee that will help decide on consequences.

It is nice if you can choose a project that is your “gift” to Minico High School.  You can work on that all year.

Be a friend to everyone!

When it comes to planning out activities, assemblies, projects, etc. make sure you check with Ms. Smith if something is needed or has been left out.   Always make sure you have things planned out, and keep in mind on what could happen if things go wrong.  Don’t hesitate to ask questions.  It’s better to ask and know exactly what you need to be doing, than to be left in the dark.

Basically, you are in charge of whatever is not assigned to someone else.

Student Body Vice President

Daily Duties

As Student Body Vice President, you are in charge of a number of things.  Whenever the President is absent, you and your Co-Vice President (there are two at Minico) are in charge.  Most of the time, your Advisor will have your assignments for the day ready and waiting when you get to class.  Also, make sure you check your “mailbox” for any Red Hots application papers or anything else from the Club Presidents (more on Red Hots and Club Presidents later).

Job Specific Duties

One of your many duties as Vice President is to run the Club President’s Meetings.  Club President’s Meetings are held during 5th period (2:45 p.m.).  These meetings are usually held the first week of every month.  In the past we have had these meetings on Mondays, but this year we went with Tuesday because more people attended.   In preparation for these meetings, you need to compile an agenda, type it up, put an announcement in a few days in advance, and make sure you have the roll sheets ready.  Also, emails should be sent on Monday, and reminders should be sent to club presidents either by text or word of mouth.  These meetings are really important during Homecoming Week and Gift of Green.  At the meetings, make sure you encourage the clubs to get involved and give them their Red Hots when they do.

You are also in charge of keeping the club/class cases clean and updated.  Ideally you will get the clubs and classes to do this.

You are also in charge of the Homecoming Queen’s Assembly and the voting for Homecoming Royalty.  During the Club Presidents Meeting before Homecoming, make sure you tell the Clubs they will need a senior boy and girl from their club, if they want to participate.  Candidates will need to have a video prepared for the assembly.  Make sure you collect these and test them a week and a half before the assembly in case they don’t work or need to be changed.  You are also in charge of finding judges for the videos.  Ask teachers who are not associated with any club, and be sure to give them some sort of thank you after the assembly is over.  Follow your assembly checklist to make sure your assembly is well planned.  Games keep the attention of the students because students tend to talk a lot when videos are played without any breaks.  For voting, you need to have ballots with all the candidates, their club, and a number if you use bubble sheet ballots.  In the past, we have done voting in Advisory or by coming to The Hub to vote.  We have more participation when do the voting in Advisory.  Be sure you buy crowns for the royalty (tiaras for the girls and Burger King crowns filled with candy for the guys).  We crown the Royalty at the Pep Assembly on the Friday of Homecoming Week.

Your third duty is to keep the Red Hots display case up to date.  The Red Hots Competition is a contest designed to encourage the clubs and classes to get involved with the school activities and take part in their own service projects, and then reward them when they do.  The display case in the main hallway (next to all the State trophies) is where the Red Hots case is located.  Stay on top of the Red Hots. It’s really easy to do them when there are only two or three submissions, but when they pile up it becomes a chore.  We buy the Red Hots from Farmer’s Corner in Burley.  We have a Club/Class Points System Binder -- inside is everything you need to keep up with Red Hots.  There is a Points Table where you can find out how many points to give for each activity.  Also, you should keep the roll for Club Meetings in this binder and the hours they turn in for Red Hots.  At the end of the year, the clubs who win the competition receive a reward party where we serve Root Beer floats.

Finally, you are in charge of getting paperwork from the Clubs during Gift of Green.  At your monthly meeting before Gift of Green, you need to find out which clubs are helping a family, so they can get their share of the money that we raise throughout the week. 

Other Duties

During the summer, we have a retreat where we plan out the year.  As an officer, you are required to go.  We have a lot of fun and you get to know your fellow officers.  You also prepare for the upcoming Freshman Orientation.

After retreat, comes Freshman Orientation.  That day, you give tours of a portion of the school and you help Freshmen find their classes.  This is a great way to get to know the underclassmen and it really helps them familiarize themselves with campus.

Many times during class, you will be sent around campus on simple assignments.  These include taking pictures for Freshman activity cards, collecting cans for Souper Bowl, collecting money for the Gift of Green, or to take counts on dress-up days during Homecoming and Spring Fling.  Everyone has a route to make things go faster.  We usually divide the school in fourths and each route has two people on it.

Every Trimester, we give our teachers a big thanks for all that they do.  Someone is put in charge of Teacher Appreciation at retreat, but everyone helps out.  In the past, we’ve given out cinnamon rolls at faculty meetings, put chips and dip in the Teacher’s Lounge after parent-teacher conferences, and given out water bottles with attached Crystal Light packets.  We also had a big breakfast during 3rd trimester, but do not be afraid to make some changes and try something different.

At Minico we have quite a few assemblies and it is your responsibility to plan and run at least one, and to help at all the others.  Follow your assembly checklist if you are not sure what you’re supposed to do.  You are also needed to clean up after assemblies.

When it comes to planning out activities, assemblies, projects, etc. make sure you check with Ms. Smith or any of your fellow officers if something is needed or has been left out.   Always make sure you have things planned out, and keep in mind on what could happen if things go wrong.  Don’t hesitate to ask questions.  It’s better to ask and know exactly what you need to be doing, than to be left in the dark.

Student Body Secretary

There is a lot that this position entails, but as long as you keep up with your jobs there will be no problems. The jobs are in order according to the time they need to be done.

Every day you will be expected to do whatever the student body president asks or whatever the advisor needs you to do. This job is not a huge one on a day to day basis, so you should usually be available to run errands for whoever needs you to. 

Another job specifically monthly for you will be to take notes at meetings. During second and third trimesters we have monthly Senate meetings, run by the Student Body President.    You will take notes at that meeting.  Any time we debrief or discuss things in class, you will need to take notes.  We sometimes have school climate committee meetings once a month; you will be responsible for taking notes and presenting the notes at the next meeting.

You will need to type notes up within a couple of days of each meeting and put them in a binder.  You also need to put them on a jump drive and turn them in to Ms. Smith to transfer to her computer.

You also will be obligated to sign up for the Agora store, along with the rest of the officers.

You will help with teacher appreciation once a trimester along with the other officers.

Each year you will be expected to attend the summer retreat, help with the Freshman Orientation assembly and the school tour for the incoming freshman. You will be responsible to take pictures for the Freshman activity cards, collect cans for the Souper bowl, and help with the whole week of homecoming. You will be expected to attend the IASC state and regional conference, collect money for the Gift of Green, help plan and facilitate East\West\Minico retreat, and help with the entire week of Spring Fling.

Student Body Treasurer

There is a lot that this position entails, but as long as you keep up with your jobs there will be no problems. The jobs are in order according to the time they need to be done.

Every day you will be expected to do whatever the student body president asks or whatever the advisor needs you to do. This job is not a huge one on a day to day basis, so you should usually be available to run errands for whoever needs you to.  Something smart to do is always check for receipts every day just to keep you more organized.

Every week you will be responsible for filling out purchase orders for whatever the other officers need.  Another responsibility on a weekly basis will be to fulfill your purchase orders, which means go shopping. This is not something that only the treasurer will do, but because most of the time you fill out the purchase orders, you will know the items, the prices, and where to get the things you need.  An example of this would be homecoming week.  There are a lot of things needed for lunch time activities and the assemblies during the week, and this is where you will fill out several purchase orders to several different places. To make this more organized, make sure you know the account number, the address of the vender, the phone number of the vender, and the process to take it to Mrs. Blincoe and get the purchase card so you do not have to ask questions and you can just do it.  Knowing this will make things less stressful and more smoothly. The biggest job of the treasurer will be to update the ledger. Do not take this lightly.  This is an important job in which you will be held accountable for making sure your ledger is close to the ledger Mrs. Blincoe gives to you.  She will usually give you one every month. So if you take the advice on the daily check for receipts you will be organized and know what receipts have gone through and what receipts are still open. Make sure you check with Mrs. Blincoe for any questions or changes to the ledger.  Ask the advisor first if there are questions on what the purchase was or the price, then go to Mrs. Blincoe for questions on anything else.  Although you do not have a correct, updated ledger every week you will most likely have receipts every week. My advice to you would be put everything in and then change prices and things when you get the correct ledger because sometimes you will catch mistakes and that will cause you to be off.  It would be a good question to ask if your receipt says one price and the ledger Mrs. Blincoe gives you says another.

Every month you will be in charge of T-shirt sales along with the rest of the student body officers.  You will have a specific job to be in charge of the money and the receipts and turning it into the office.  Again make sure you are up to date with the ledger Mrs. Blincoe gives to you by making changes to yours.

You also will be obligated to sign up for the Agora store, along with the rest of the officers.

Each trimester you will be in charge of keeping the ledger up to date as usual. It is smart to look at how much you spend for an average activity like an assembly so you can continue to budget and also keep record of the average for the people to come. You will help with teacher appreciation once a trimester along with the other officers and work in the agora store when you are scheduled.

Each year you will be expected to attend the summer retreat, help with the Freshman Orientation assembly and the school tour for the incoming freshman. You will be responsible to take pictures for the Freshman activity cards, collect cans for the Souper bowl, and help with the whole week of homecoming. You will be expected to attend the IASC state and regional conference, collect money for the Gift of Green, help plan and facilitate East\West\Minico retreat, and help with the entire week of Spring Fling. Something I wish I would have done is create a budget for the entire year, this will help a lot if when you are purchasing things so you can budget for everything you need.

Student Body Historian/Media Specialist

Every day you will be expected to do whatever the student body president asks or whatever the advisor needs you to do.

Your main job is to create an end of the year video for the end of the year assembly.  Everyone will help gather pictures, but you will put them all together.  This will require countless hours of sorting through pictures to choose the best ones.  Much of your class time will be spent doing that.

When needed, you will be in charge of T-shirt sales along with the rest of the student body officers.

You also will be obligated to sign up for the Agora store, along with the rest of the officers.

You will help with teacher appreciation once a trimester along with the other officers.

Each year you will be expected to attend the summer retreat, help with the Freshman Orientation assembly and the school tour for the incoming freshman. You will be responsible to take pictures for the Freshman activity cards, collect cans for the Souper bowl, and help with the whole week of homecoming. You will be expected to attend the IASC state and regional conference, collect money for the Gift of Green, help plan and facilitate East\West\Minico retreat, and help with the entire week of Spring Fling.

Student Body Public Relations Officer

Daily

On a daily basis, you will need to be willing to help with any jobs being done. As the Public Relations Officer, you will have many jobs that are unique to your position, but that does not mean that you don’t have to do anything besides those jobs.

Weekly

You are supposed to change the bulletin board by the office bi-monthly; however, if the bulletin board is outdated before the two weeks is up, you will need to change it before then. Likewise, you will need to leave some things up in the bulletin board if they last longer than two weeks (this does not happen very often though—don’t use it as an excuse to not change the board!). This board is in a place where everyone sees it, so use it as to tool to keep the school updated on important events. Also keep in mind that the people who come to the games will see this bulletin board, so try to make it look extra nice. Another weekly job is to send an email to all school faculty and staff. This email should include the dates and times of sports games, school concerts, assemblies, or any other activity that you think the teachers would be interested in hearing about.

Monthly

You need to submit an article to the Times News and the Weekly Mailer.  This article is supposed to be about what Student Council has been doing.  It does not need to be very long—a paragraph or two will do.  You can submit this same article to the IASC Newsletter that comes out quarterly.  Ms. Smith will usually receive an email telling when the due date is, so just email the article back and include a picture if you have one.

The Spartan Chronicle is now online, so it is your job to submit articles to Mrs. Carrington.

Once a trimester, you will need to help with Teacher Appreciation.  There is a separate description for that.

There will be an assembly every month, and, although you will not be in charge of every assembly, you will need to be willing to help plan and give ideas for the assembly if needed.  You will also need to help at the assembly with anything you are assigned and make sure to wear the right shirt since we usually all wear the same shirt to assemblies.

Annually

In the summer, you will need to attend the Retreat.  It is very important that you fit this activity into your summer schedule!  At the retreat, we plan the calendar for the year, start planning Homecoming, design shirts, and give out assignments for all the activities during the year.  If you miss this, you will be totally out of the loop and will probably be assigned to things you don’t want to do.  You will also miss out on a lot of fun!

You will help with the Freshman Orientation assembly and the school tour for the incoming freshman. You will be responsible to help take pictures for the Freshman activity cards.

During Homecoming Week, you will need to help out with everything going on.  You will receive specific assignments for this when it gets closer.

You will help collect cans for the Souper Bowl.  You will collect money for the Gift of Green, help plan and facilitate East\West\Minico retreat, and help with the entire week of Spring Fling.

You will also need to attend the Spring IASC Conference and the Fall IASC Conference if we go.  These conferences are really helpful for making you a better leader, and they also give you lots of ideas for activities.  Figure out the dates for these conferences at the beginning of the year so you can put them on your calendar because you don’t want to miss them!  They are a lot of fun!

Student Body Community Public Relations Coordinator

The community Public Relations Coordinator is appointed and their main focus is public relations with the community.  He or she will have most of the same responsibilities as the other Public Relations Coordinator.

His or her bulletin boards are focused on showing off Minico’s and Minico’s students accomplishments.

He or she will submit articles to the newspapers on a regular basis.

With the other coordinator, they will make a rotation for our display cases and keep them clean.  They will also fill any club cases that are not being used.

They will help during assemblies by photographing much of what takes place.

They will have assignments for all activities just like all student body officers-see Public Relations Office.

This position can be filled by a junior, a senior, or even a sophomore.

Student Body Activities Coordinator

The student body activities coordinator should complete any assignment the Student Body President or the Advisor asks them to do on a daily basis.

Every week, they need to make sure that they have all of the activity sheets filled out for any activity in the following two weeks.  It is easiest if they fill out all of the activity sheets near the beginning of the year, so that they don’t forget later.

On a monthly basis, if held, they must attend the School Climate Committee meeting.  This will take place during 6th period.

They must help plan and run all assemblies planned during the month, and help clean up after each one.  They should make sure that their second hour teacher knows that they have to help clean up.

Each trimester, they need to help with the Teacher Appreciation project.  They are not necessarily required to plan it, but they must help carry out a project that shows their appreciation to the teachers.

The activities coordinator needs to work in the Agora Store whenever we sign up.

Before the school year starts, it is required that the Student Body Activities Coordinator attend the summer retreat.  It will usually be somewhere nearby so that it does not conflict with any other events.

They need to help with the Freshman Orientation Assembly and school tour on the freshmen’s first day of school.

They need to help schedule who is doing what during the Homecoming and Spring Fling lunchtime activities.

During Homecoming week, he/she must dress up each day according to the assigned topic, and help with the homecoming activities.

They must help schedule for decorating and cleaning up of Homecoming Dance.  Decorating usually takes place Friday night, after the Homecoming game.  Clean up can take place on Sunday.  If each member of Student Body brings their family, both of these will go much faster.

He/she should help coordinate the Souper Bowl, and help set up the map routes.  They will also need to collect and sort canned food for the Souper Bowl.

They need to attend the IASC Fall Conference.

During Gift of Green week, they need to help with collecting money, and they will need to help with the Gift of Green Assembly.

The activities coordinator should help plan and facilitate the East/West/Minico retreat in the spring.

For Spring Fling, he/she will need to help schedule who is doing what for the lunchtime activities.  They will also need to help with and participate in the activities. This includes dressing up.

The Student Body Activities Coordinator is also required to attend the IASC Spring Conference.

Student Body School Board Representative

Daily

Every day the School Board Representative (SBR) should be prepared to do whatever the student body president or advisor asks of them.

Weekly

Each week they should make sure the suggestion lockers are checked. If another has already checked them, the SBR does not need to check them again.

Monthly

Each month the SBR is to attend the School Board meeting that is held on the third Monday of every month. Prior to the Board meeting, they must send an agenda to the School Board clerk, they must present to the class and to MHS administration.  They must present to the school board the activities that have been going on and the projects Student Council and Student Body officers have been working on. They are to update the school board on sports and specific achievements or competitions of students from Minico. They must also bring back a report with concerns, suggestions, and assignments from the board.

Throughout some months Student Council will be working on specific projects and the SBR will be required to help plan and carry out the project.

SBR is in charge of making sure invitations are given to school board members for things such as homecoming activities, big assemblies, Freshman Orientation, etc.

Trimesters

Each trimester the SBR helps with teacher appreciation and does everything they can to help plan and carry it out.

Once or possibly more than once each trimester they need to help in the Agora store.

Annually

Every summer we have the summer retreat and the SBR will need to attend.

Each year we have freshman orientation and a school tour for the freshman. The SBR is required to help with this.

For activity cards the Student Body officers go and take the pictures of every Freshman student at Minico and keep the right names with the right faces.

Throughout the Souper bowl, student body collects cans and sorts them into different boxes for the needy.

SBR is required to help with all homecoming activities assigned to them which includes dressing up every day as assigned.

They need to attend the IASC Fall Conference.

During Gift of Green week, they need to help with collecting money, and they will need to help with the Gift of Green Assembly.

They need to help facilitate the East/West/Minico retreat in the spring.

For Spring Fling, they will need to help with and participate in the activities. This includes dressing up.

They are also required to attend the IASC Spring Conference.

Student Body Renaissance Coordinator

The Renaissance Coordinator is mainly in charge of all Renaissance activities.  The purpose of Renaissance is to award students who achieve academic success by getting good grades and by participating in the classroom.

Each trimester, the Renaissance Coordinator is in charge of passing out the gold, silver, and white Renaissance cards and stickers to the students.  You need to talk to the Renaissance administrator (currently Mr. Vogt) about printing the Renaissance cards.  Once the Renaissance administrator gives you the cards, you are in charge of cutting them out.  As you cut them, it is easiest to cut three pages at a time.  In order to easily sort the cards by teachers, it is easiest to cut one page of gold, one page of silver, and one page of white at the same time so the students in each class are somewhat grouped together.  Once the cards are organized, cut the Renaissance stickers.  Attach the appropriate amount of stickers to the corresponding cards (3 gold cards=3 gold stickers, etc.).  Deliver the cards and stickers to each teacher so they can pass them out to either their first hour classes or their advisory classes depending on what you and the advisor decide.  All students, including those without activity cards, may receive the card and the sticker.  You are also in charge of putting the incentive lists in Ms. Smith’s room, the library, and the office.

The Renaissance Coordinator is in charge of choosing one Renaissance student of the month, one teacher of the month, and one classified staff member of the month for each of the months from August to May.  You must send out an email to all the faculty members asking them which students, teachers, and classified staff members they would like to nominate (Ms. Smith has the file).  It would be a good idea to add to the nomination slip the reason for the faculty member’s nomination.  When you get the slips returned, it is your job to go through all of the names.  Those students, teachers, and classified staff members who receive the most votes are the ones who deserve the award.  If a tie occurs between several students, it is your job to pick the nominee who best deserves the award.  You can have Ms. Smith or Mrs. Reddington check the students’ grades on Powerschool, or you can ask individual teachers which students are the best in class.

You need to have prizes for each person recognized.  Every person who receives this award gets a printed certificate signed by you and the principal.  For the students, we usually get them a movie pass, a food certificate, and a laser light key ring.  For the teachers and classified staff members, we usually get them a basket full of fun school items.  You have the authority to choose what you want to give them all.  All awards should be put in manila folders, if possible, with the recipients’ names on them.

Once you have chosen the students, teachers, and classified staff members of the months, you must announce their names and award them their prize at an assembly.  It works really well if you combine the Renaissance assembly with another assembly.  However, you must have the Renaissance awards announced in two separate assemblies.  In the first one, you announce August through December, and in the other, you announce January through May.  You should have the class presidents of each grade announce the students of the months in their grade.  Then at the end, you should announce the teachers and classified staff members of the months.  Have all the award winners come down to the front to get their award.  Assign other members of the student body to take pictures of everyone as they come down.

All of the Renaissance award winners must have their pictures taken.  Then you must ask Ms. Smith to have them printed.  Once they are printed, you must use Ms. Smith’s tape gun to put each individual’s name on their picture.  Then you frame the pictures and put them in the bulletin boards for each grade.

Near the end of the year, a Renaissance evening assembly is put on for the whole area, honoring one freshman, one sophomore, one junior, and one senior from each school.   You help with choosing those students using nomination forms again.  The students of the year are selected from the students of the months.  That is why it is so important that the most deserving students are chosen for the students of the months.  Every few years Minico hosts the student of the year program.  If the recognition night is held at Minico, remember to make programs and have refreshments ready for everyone.

Other responsibilities of the Renaissance Coordinator are to participate and help with all of the activities Student Body holds at school.  You must attend the summer retreat, help with the Freshmen orientation assembly and school tour, take pictures for Freshman activity cards, gather and sort cans for the Souper Bowl, help with Homecoming (especially the job given specifically to you), attend the IASC Fall Conference, collect money for Gift of Green, help with the Gift of Green Assembly, help plan and facilitate the East/West/Minico retreat, help run election assemblies, attend the IASC Spring Conference, help with and participate in all Spring Fling activities (including dressing up), attend the Climate Committee meetings, help with teacher appreciation (once a trimester), and work in the Agora Store.  Also, do anything the Student Body President or Advisor asks.

Broadcasting Coordinators

Daily

Your job will include any tasks asked by your Advisor or Student Body President.

Announcements

The Broadcasting Coordinators are responsible for getting important announcements out to the school, with the exception of A.M. announcements. The job is to work with Broadcasting Technicians to broadcast announcements live over the Channel One televisions. You start by leaving 6th period (which should be the student council class and you need to leave around 2:30) and going to the front office to collect all the announcements that have been submitted (also remember to check your box in Ms. Smith’s room). Then you take them to the Green Room where the broadcast takes place, and also where the broadcasting technician will meet you to do his job. Your job is to type the announcements into the prompt that your anchors will read. After you have the prompt typed, you need to take the announcements back to the office and get back to the green room to do the practice run. The practice run will take place at 2:57 so you need to have your anchors there by 2:45. For the practice run, you need to leave the Green Room to Mrs. Shippen’s Channel One television where you check to make sure everything is running correctly, including sound and video. The live run over the school will take place at 3:07 every afternoon. For the live run, your job is to make sure everything runs correctly and efficiently. On shortened bell days or if there are technical difficulties, you are to do announcements over the intercom.

Assemblies

For assemblies you have a big job. Usually you will be out of first hour to set up your equipment in the main gym. First off you need to get the keys, the flag remote (garage door opener), and the wireless microphones from Mrs. Miller’s office. Next is to get the sound box from the storage room (the door by The Hub). Take these items into the east side of the gym and there is a wooden sound cabinet. Unlock it with the keys, and also turn on the amplifiers on the southwest corner of the gym (they are in a black box at eye-level. You will need the keys). Now you need to set up the equipment. Always test the flag dropper and make sure you have extra batteries for the microphones. Never leave this equipment unattended! Always make you return the keys and flag dropper to Mr. Mrs. Miller as well. If you need visuals for an assembly, you will need a projector, an extension cord (found in the sound cabinet), and a cart from Ms. Smith’s room. Also you will need to get a screen to hang over the edge of the north rail. Usually you will use one of the big tarps we use for the dances. Always test the videos beforehand!

Drive-In

For the Drive-In movie your job is to set up all the sound and the video. To set up the audio you get the two amplifiers out of the room with the sound box in it and the smaller sound box out of Mrs. Miller’s office. Ms. Smith will have the projector and your job is to hook up the DVD player to this projector and the amplifiers on the back wall of the school. Also you will need to arrange the hanging of one of the tarps off the wall by Mr. Baird (Head Custodian). Also you will need to help the rest of the council with setting up everything else.

Sports Activities

Every so often you will be asked to set up sound equipment for football games or basketball games. This is a generally easy task. For football games, just get a person to help you and carry the sound box out to the announcer’s stand in the bleachers (Do NOT roll the sound box across the parking lot! It will destroy the wheel and the sound box will fall apart!) There will be a desk in the far corner of the stand. Just set the box on this desk and hook it up as you would in the gym. Basketball games have the same procedure as assemblies except use the corded microphone instead of the wireless. Also you will have to set up the scoreboard, but most of the time Mr. Holbrook will set this up for you.

Broadcasting Technicians

Daily

Your job will include any tasks asked by your Advisor or Student Body President.

Announcements

The Broadcasting Technicians are responsible for getting important announcements out to the school, with the exception of A.M. announcements. The job is to work with Broadcasting Technicians to broadcast announcements live over the Channel One televisions. You start by leaving 6th period.  You go to the Green Room where the broadcast takes place, and also where the broadcasting coordinators will meet you. Your job is to get everything ready for the practice run and final broadcast. The practice run will take place at 2:57 so the coordinators need to have the anchors there by 2:45. The coordinators will go in Mrs. Shippen’s room to be sure everything is coming through the system correctly.  The live run over the school will take place at 3:07 every afternoon. For the live run, your job is to make sure everything runs correctly and efficiently.  On shortened bell days or if there are technical difficulties, the coordinators will do announcements over the intercom.

Assemblies

For assemblies you have a big job. Usually you will be out of first hour to set up your equipment in the main gym. First off you need to get the keys, the flag remote (garage door opener), and the wireless microphones from Mrs. Miller’s office. Next is to get the sound box from the storage room (the door by The Hub). Take these items into the east side of the gym and there is a wooden sound cabinet. Unlock it with the keys, and also turn on the amplifiers on the southwest corner of the gym (they are in a black box at eye-level. You will need the keys). Now you need to set up the equipment. Always test the flag dropper and make sure you have extra batteries for the microphones. Never leave this equipment unattended! Always make you return the keys and flag dropper to Mr. Mrs. Miller as well. If you need visuals for an assembly, you will need a projector, an extension cord (found in the sound cabinet), and a cart from Ms. Smith’s room. Also you will need to get a screen to hang over the edge of the north rail. Usually you will use one of the big tarps we use for the dances. Always test the videos beforehand!

Drive-In

For the Drive-In movie your job is to set up all the sound and the video. To set up the audio you get the two amplifiers out of the room with the sound box in it and the smaller sound box out of Mrs. Miller’s office. Ms. Smith will have the projector and your job is to hook up the DVD player to this projector and the amplifiers on the back wall of the school. Also you will need to arrange the hanging of one of the tarps off the wall by Mr. Baird (Head Custodian). Also you will need to help the rest of the council with setting up everything else.

Sports Activities

Every so often you will be asked to set up sound equipment for football games or basketball games. This is a generally easy task. For football games, just get a person to help you and carry the sound box out to the announcer’s stand in the bleachers (Do NOT roll the sound box across the parking lot! It will destroy the wheel and the sound box will fall apart!) There will be a desk in the far corner of the stand. Just set the box on this desk and hook it up as you would in the gym. Basketball games have the same procedure as assemblies except use the corded microphone instead of the wireless. Also you will have to set up the scoreboard, but most of the time Mr. Holbrook will set this up for you.

Class Officers

Class President

It shall be the President’s duty to be the executive officer of his class, to authorize all committees, to authorize appropriations of class funds, and to supervise class activities.  Every two weeks, you need to collect reports from your officers and turn them in to Ms. Smith.  You need to make sure all officers are doing their jobs.  Be sure the Secretary/Treasurer is taking notes at all your meetings, typing them up, and turning them in as well as keeping the ledger up to date.  Be sure the Activities Coordinator gets the Activity Request forms for your class activities filled out in plenty of time.  They need to be completed a minimum of two weeks prior to the activity.  Your Public Relations Coordinator needs to change the bulletin board every two weeks as well as promote activities, especially your class activity.  Be sure that is happening.

Class Vice-President

It shall be the duty of the Vice-Presidents to perform the duties of the President in case of his absence and to assist the President in his duties.  You need to be of assistance to all other officers.  You will need to turn a report in every two weeks to your president who will turn it in to Ms. Smith.

Class Secretary/Treasurer

It shall be the duty of the Secretary/Treasurer to receive and record all class financial transactions and carry on all correspondence of the class. The Secretary/Treasurer shall record the minutes of each meeting and then read them at the beginning of the following meeting.  A typed copy of all minutes and your financial ledger must be turned in with your report to your president who will turn it in to Ms. Smith every two weeks.  The ledger is not a copy of the report Mrs. Blincoe gives you.  You keep the ledger and then compare it to the report she gives you to make sure your ledger is accurate.

Class Activities Coordinator

It shall be the duty of the Activities Coordinator to assist on all class activities and complete all Activity Request Forms for Student Council sponsored functions and events.  This is especially important for the monthly class activities.  The forms must be turned in two weeks prior to the activity.  Sometimes it takes a few days to get all needed signatures, so plan ahead.  (The signatures must be obtained in a specific order.)  You will need to turn a report in every two weeks to your president who will turn it in to Ms. Smith.  You need to attempt to get as many students in your grade participating as possible.

Class Public Relations Coordinator

It shall be the duty of the Public Relations Coordinator to coordinate or to schedule and oversee class events, such as pictures, video, shirts, favorites and to keep bulletin boards current.  Your bulletin board should be changed a minimum of every two weeks.  You will need to turn a report in every two weeks to your president who will turn it in to Ms. Smith.

Each set of officers, as a group, have extra assignments/opportunities each year.

Seniors

The seniors are in charge of Graduation.  Senior class officers will be enrolled in the leadership class third trimester to help facilitate that.

The senior’s main fundraisers are: parking lot spaces, senior t-shirts and senior sweatshirts.

Juniors

The juniors are in charge of the junior prom.  This is a semi-formal guy-ask-girl dance.

Sophomores

The sophomores are in charge of the Harvest Dance.  This is a casual girl-ask-guy dance.

Freshmen

The freshmen are in charge of the Sweetheart/Starlight/Whatever they want to call it Dance.  This is a casual girl-ask-guy dance.

Class Advisor Job Description

Job Description

To supervise and coordinate student activities of a specified class; to promote leadership of students; Promote school spirit; Provide guidance and encouragement to students.

Duties and Responsibilities of ALL Class Advisors

• Work with class treasurer to develop and maintain a budget for the current year.
• Outline yearlong activities.
• Prepare and submit fundraising plans to Principal and ASB Advisor (if necessary).
• Approve (in conjunction with Principal) and schedule all class activities, coordinated with school calendar.
• Supervise all fundraising activities.
• Obtain permission (by Principal) to be away when duties conflict with other assigned duties. Arrange for other chaperones if necessary.
• Recruits, instructs, and supervises adult chaperones.
• Do NOT leave students unsupervised.
• Actively participate with homecoming events.
  • Make purchase orders for materials needed for window, float, and hall decorating.
  • Be present for window decorating.
  • Help build float and make arrangements to have the float towed in the parade.
• Assist in the decoration of hall. Make sure they follow rules. Make sure they
  have something to eat.
• Requisitions program supplies and equipment.
• Gift of Green-Help students to find a family or charity and fill out purchase order.
• Upholds board policies and follows administrative procedures.
• Promotes a favorable image of the school district. Encourages community partnerships that enhance district programs and services.
• Provides guidance to help students develop and promote program ideas.
• Seeks opportunities to involve all students in class activities.
• Encourages and facilitates student involvement in public service activities.
• Promotes academic success as an important priority for all students.
• Maintains high standards and upholds the student conduct code.
• Maintains accurate records and submits reports on time.
• Helps students determine reasonable fees and/or alternative methods to fund class activities.
• Ensures that all financial activities are processed through the proper student activity account.
• Arranges student transportation for sanctioned activities.

Additional Duties for Freshman Class Advisor

• Oversee the planning and supervision of Homecoming activities and competitions.
• Oversee the planning and supervision for the Sweetheart Dance. Including, but not limited to: security a facility, entertainment, decorations, etc.

Additional Duties for Sophomore Class Advisor

• Oversee the planning and supervision of Homecoming activities and competitions.
• Oversee the planning and supervision for the Harvest Dance. Including, but not limited to: security a facility, entertainment, decorations, etc.

Additional Duties for Junior Class Advisor

• Oversee the planning and supervision of Homecoming activities and competitions.
• Oversee the planning and supervision for the Junior-Senior Prom. Including, but not limited to: security at facility, entertainment, decorations, etc.
  
  • Guide students in selection of theme, venue, DJ, decorations.
  • Keep track of money collected for tickets and regularly turn in to the office.
  • Make necessary purchase orders.
  • Assist in the decorating.
  • Chaperone dance. 

Additional Duties for the Senior Class Advisor

• Oversee the planning and supervision of Homecoming activities and competitions.
• Work with class officers and the graduation liaison to plan the graduation ceremony.
• Work with the Principal, school secretary and graduation liaison to process paperwork for graduation
• Oversees the voting process for the class motto, song, etc.
• Coordinates the class trip activities; Including but not limited to board approval, transportation, chaperones and budget.

Required Supervisory Responsibility

• Demonstrates professionalism and contributes to a positive work environment.
• Organizes tasks and manages time effectively.
• Skillfully manages individual, group, and organizational interactions.
• Effectively uses verbal, nonverbal, writing, and listening skills.
• Averts problem situations and intervenes to resolve conflicts.
• Exhibits consistency, resourcefulness, and resilience.
• Exercises self-control and perseverance when dealing with students.

Disciplinary Board Proceedings

When conducting a Disciplinary Counsel, a formal attitude is required.  The proceedings of the meeting must be handled as formally as possible.  Become familiar to an extent with Robert’s Rules of Order or Parliamentary Procedures to conduct the meeting in a formal, judicial-type fashion.

Upon the start of the meeting, ask the secretary present at the meeting to call roll of the board members present before beginning the official business of the meeting.

After the roll has been taken, begin by introducing the defendant or student on trial, for which the counsel was held and the purpose for the meeting.  State what infraction caused the meeting to take place.

Share with the board all evidence that has been disclosed concerning the event or infraction, and then turn the time over to the defendant to share their story of what took place, and allow them to make a plea as to whether they feel if they are guilty or innocent of the charges brought against them by the board.

After the defendant has spoken, open the floor to the board for questioning the defendant concerning their involvement with the case and any question relevant to the matter.

When there are no further questions by the board, dismiss the defendant for board discussion of a verdict.

When discussing a verdict, be reasonable and prepared to answer any questions that any board member may have concerning your knowledge of the case.

Ask for a motion to be made on a verdict after it seems there has been sufficient discussion, and then ask for a second to the motion.

After there has been a second to the proposal, you call for a vote.  You can call for a vote by asking each board member individually whether they are for or against the motion by asking for a yay or nay to the motion, or you may ask the board to vote by a raise of hands and ask for all in favor to raise, and then after the number of those in favor has been recorded, ask for any who might be opposed to the motion.

There must be a majority decision on a verdict.  If there is not a majority reached, open the floor for more discussion to those who opposed, allowing them to voice their opinions on a verdict and why they oppose the proposed motion.

If a majority decision is reached on a verdict, call the defendant in and read to them the verdict voted on by the disciplinary board.

Upon reading the verdict, adjourn the meeting.

If the verdict of the defendant resulted in suspension from an office rather than dismissal, then schedule another meeting at the conclusion of the suspension period of the defendant to discuss reinstatement of the candidate.

Create a contract for the defendant to sign stating the rules to abide by while in the period of probation from office.

If the defendant has abided by the standards agreed upon in the contract, they are qualified to be placed in front of the disciplinary board for a follow up meeting.  In this meeting you will follow the same guidelines as mentioned above and then allow the defendant to stand before the board and discuss how they feel about their time spent away from office.  If the board feels that the defendant is prepared to take on the office.  Discuss the defendant’s grades during the probationary period as well as their attendance history.  If all is seen as satisfactory to the board, make a motion for reinstatement, and vote as was mentioned above in the first meeting.