Booster Club

Minico Booster Club Bylaws

June 2024

ARTICLE I NAME, MISSION, COLORS, AND SONG

Section 1. Name.

The organization shall be known as the Minico Booster Club.

Section 2. Mission Statement.

The Minico High School Mission Statement is “Learn from yesterday, succeed today, excel tomorrow”.

Section 3. Colors.

The official school colors for Minico High School are: ‘Scarlet Red’ and ‘Vegas Gold’.

Section 4. Song.

Come on and fight, Spartans fight.
Come on and let's win this game.
Let's go on to victory,
Let's fight 'em fair and play 'em square.
So fight, Spartan's, fight!
Come on and let's win this game.
Just one more score, and then the
game is ours. Let's win this game!

M - I - N - I - C – O

ARTICLE II OBJECTIVES

Section 1. To promote, foster and encourage the athletic programs and other school sponsored activities at Minico High School.

Section 2. To assist the school administrators, faculty, staff and in particular the coaches, in the accomplishment of their program objectives.

Section 3. To communicate school spirit and Minico High School ideals and programs to all students, parents and the community.

Section 4. To convey a positive Minico High School image throughout the community.

ARTICLE III MEMBERSHIP

Section 1. The Minico Booster Club shall be open to anyone who is interested in supporting the activities of the organization, regardless of economic levels, race, color, religion, gender, national origin, or disability.

ARTICLE IV MEETINGS

Section 1. Business meetings shall be scheduled by the Committee Board and will be held while school is in session.

Section 2. Meetings shall be held at a place set by the Committee Board.

Section 3. The Committee Board may call special meetings. The business transacted at any special meeting shall be limited to that included in the call.

Section 4. Quorum shall consist of those members attending with at least two elected officers present.

Section 5. Members in attendance will do all voting. Absent members can also vote by text or email. President is a non-voting member except for in the case of ties.

ARTICLE V MEMBERSHIP LEVELS AND DUES

Section 1. Annual dues required for membership in the Minico Booster Club shall be determined by a majority vote of those present at the April meeting prior to the membership year, a quorum is required for membership levels or dues to be changed.

Section 2. Membership levels include:

· Red Level

· Gold Level

ARTICLE VI OFFICERS & OTHER ELECTED POSITIONS

Section 1. The members of the Committee Board for the Minico Booster Club are President, President-Elect, Secretary and Treasurer. Other elected officer positions include Publicity, Membership and Merchandise chairs. All positions shall be elected and take office at the April meeting each year.

Section 2. Term of office for the elected positions shall be for one-year and serve until their successors are designated.

Section 3. All officers and other elected positions must attend no less than half of the scheduled meetings in order to retain position.

Section 4. All are considered current members of the Minico Booster Club.

Section 5. In the event that an officer cannot perform or chooses not to perform their duties for their entire term, the remaining officers and committee members may appoint a replacement. The person(s) appointed shall hold office until the end of the term.

ARTICLE VII RESPONSIBILITIES OF ELECTED OFFICES

Section 1. The elected officers shall have:

Knowledge of parliamentary procedure.
Willingness to attend meetings and school activities during their term.
Desire to promote Minico High School throughout the community.
Familiarity with the bylaws of the Club.

Section 2. President. The President’s term of office shall be one year. The President’s duties include:

Preside at all meetings of the Club.
Prepare and distribute the agenda with the help of the Secretary.
Keep order by establishing and maintaining order of business.
Be familiar with agenda and business at hand.
Be fair and impartial.
Protect the rights of all members.
Appoint committee members or volunteers as needed.
Collect and announce all requests for funding at the scheduled meetings for decisions by the group.
Create a yearly calendar to be given out at the beginning of each school year to Club officers.
Vote in the case of a tie vote.
Keep in contact with the Minico High School Administration, Athletic Director and other officers.

Section 3. President-Elect. The President-elect’s term of office shall be one year. The President-elect will advance to the office of President the following year. The President-elect’s duties include:

The President-elect shall conduct business as delegated by the President.
Will preside at meetings in the absence of the President.
Become familiar with the duties of the President.
Keep in contact with committee chairpersons and keep the President informed of committee business.
Keep in contact with other officers.

Section 4. Secretary. The Secretary’s term of office shall be one year. The Secretary’s duties include:

Keep records for the Club.
Make a report of the minutes of meetings and distribute to the membership.
It is preferred that the Secretary maintains a distribution list of member’s phone contact information.
Distribute meeting minutes at the next meeting.
Handle any necessary correspondence.
Keep a record of committee reports, committee assignments, and current bylaws.
Bring all records for the Club to the meetings. Items necessary include minutes book, membership list, a list of committees and their membership, the agenda, records, ballots, and any other supplies necessary.
In the absence of the President and the President-elect, the Secretary will preside over the meeting. In this event, see the duties of the President.
Keep in contact with other officers.

Section 5. Treasurer. The Treasurer’s term of office shall be one year. The Treasurer’s duties include:

Keep an accounting of all monies of the Association and provide a written report at each meeting.
Receiving and depositing dues in a timely manner.
Pay the bills that the Club has voted to pay.
Record which members have paid their dues, when bills are paid and the check number and any other items necessary in order for a committee to audit the books.
Ensure that no money is reimbursed or spent without the appropriate approval by the Club.
Make sure that accounts are managed, and the books are audited annually in accordance with the Minidoka County Joint School District Board of Trustees Policies.
Be responsible for submitting sales tax payments annually on any “taxable” income, unless requested otherwise.
In the absence of the President, President-elect and the Secretary, the Treasurer will preside over the meeting. In this event, see the duties of the President.
Dispense all Club property, equipment and monies to Minico High School if the Minico Booster Club ceases to function.
Keep in contact with other officers.

Section 6. Membership. The Membership chair term of office shall be one year. The Membership chair duties include:

Keep a record of membership levels, names and contact information.
Furnish new members with necessary information to become familiar with the Club.
Give members receipts for their dues.
Invoice past members for current dues.
Receive and disperse dues to the Treasurer in a timely manner.
Keep in contact with other officers.
Provide Publicity Chair information on new memberships.

Section 7. Merchandise. The Merchandise chair term of office shall be one year. The Merchandise chair duties include:

Choose and order the types of clothing and items to be sold by the Club and keep track of the clothing and item inventory.
Organize volunteers to sell clothing items at the home football, volleyball, basketball, soccer, baseball games, and other school functions.
Receive and disperse funds received to the Treasurer in timely manner.
Keep in contact with other officers.

Section 8. Publicity. The Publicity chair term of office shall be one year. The Publicity chair duties include:

The Publicity chair shall use social media to inform the public with the information of the date, time, and location of sporting events and other school functions.
Keep in contact with other officers.

ARTICLE VIII NOMINATION AND ELECTION PROCEDURES

Section 1. The Committee Board will make up the nominating committee which will have at least one nominee for each office before the March meeting.

Section 2. Nominations for elected positions will take place at the March meeting and elections will be held at the April meeting. Additional names may be nominated from the floor and added to the existing slate before the voting.

ARTICLE IX COMMITTEE BOARD

Section 1. The Committee Board shall consist of President, President-Elect, Secretary and Treasurer.

Section 2. The Committee Board shall determine when permanent vacancies occur in elected positions. If the office of the President is permanently vacated, the President-Elect shall become President. If an elected office other than the presidency is permanently vacated, the President, with the approval of the Committee Board, shall appoint another member to serve for the remainder of the term.

Section 3. The Committee Board shall have general supervision of the affairs of the association between its business meetings, fix the hour and date of meetings, and perform other duties as are specified in these bylaws. The Committee Board shall oversee elections.

ARTICLE X COMMITTEES

Section 1. Committees and/or committee chairs may be appointed as needed by the President. Absolutely no committee will act under the name or function of the Minico Booster Club without the appointment as listed above.

Section 2. Upon completion of committee business, a report will be submitted to the Secretary including any changes to school facilities or funds earned.

ARTICLE XI EXEMPTION

This nonprofit organization will qualify as a tax-exempt organization under the provisions of Section 501(c)(3) of the Internal Revenue Code and its Regulations as they now exist.

ARTICLE XII MINIDOKA COUNTY JOINT SCHOOL DISTRICT POLICIES

Section 1. The Minico Booster Club will function in accordance with policies pertaining to community parent groups/organizations, booster clubs, and fundraising activities as outlined by the Minidoka County Joint School District.

ARTICLE XIII AMENDMENTS OF BYLAWS

Section 1. The bylaws may be amended, repealed, in whole or in part, at any regular Club meeting by a two-third vote of the quorum of voting members present.

Section 2. Notice of proposed changes to the bylaws must be provided in writing to the membership at a regular meeting one month prior to voting on said changes.

DATE REVISED June 14, 2024

Date 7/15/2024

Signature of the Minico Boosters Club Co-President

Amy Nielsen

Date 7/15/2024

Signature of the Minico Boosters Club Co-President

Karry Rathe

Date 7/15/2024

Signature of the Minico Boosters Club Secretary

Dominque Zamora

Date

Signature of the Minico High School Principal

Kimberley Kidd